Microsoft 365 is constantly updating and rolling out new features and tools including enterprise solutions with large-scale business applications. It can be difficult to keep up with all the technology and functionality available to you in today’s constantly evolving world.
We thought it would be helpful to highlight eight features you can use today to increase productivity, improve collaboration, and streamline your workday.
1) Use and Send Links to Empower Real-time Co-Authoring
Save files within Apps and send directly to users, set permissions for editing, if allowed by you IT, seamlessly collaborate with individuals internally and externally while maintaining a single source. Files can be saved to SharePoint or OneDrive. When sending links, the author can set an expiration and password for anyone with the link. To address security concerns, the author can block downloads to require recipients to work withing the Microsoft 365 ecosystem
2) Take Advantage of Allocated Storage
Microsoft 365 gives users an unprecedented 1 TB of storage, this is usually sufficient for 99.99% of common users. If needed a user can request up to 5 TB of storage through their IT team. No need to save documents to local drives or USB sticks, take advantage of the security that Microsoft 365 provides and store files in the cloud.
3) Open, Edit and Convert PDFs
No need to download Adobe Acrobat for simple editing and viewing, with Microsoft 365, users can easily save Office files (Word, Excel, PowerPoint, OneNote) to PDF files for universal access. An enhanced feature one can open an existing PDF file in Word for editing.
4) Blur Background for Video in Microsoft Teams
Working from home or on the road can often be tricky with video meetings within Teams, avoid embarrassment or crowded workspace’s by using the blur background feature. Before a call toggle the purple slider to the right of the video icon (2nd from left). You can either blur the background or choose a custom background for the call.
5) User Your Mouse as a laser pointer during presentations
Many of use leverage remote sharing during PowerPoint presentations. Use your mouse as a laser pointer. To use the laser pointer in Slide Show view: On the Slide Show tab, click either From Beginning or From Current Slide to start your slide show. Press and hold the Ctrl key, and then click and drag the left mouse button to point to the contents on the slide that you want to draw attention to. By default the pointer color is red, however blue and green can be selected in the Set up Slide Show options within PowerPoint.
6) Reply to emails without opening them
By enabling the reading pain in either the web, desktop, or mobile applications of Outlook, a user can simply preview an email and reply. This will send your response and save them in a easily readable conversation view within Outlook.
7) Covert OneNote Items to Outlook Calendar Items
Items created in OneNote can easily be transferred as Tasks in Outlook. Seamlessly assign tasks to coworkers with due dates and reminders. The notebook can also be attached to meetings both one time and reoccurring events.
8) Create Surveys using Microsoft Forms
Use Microsoft Forms, found in the waffle under all apps to simply create and distribute surveys and quizzes throughout your organization. Easily document response and share collection information in real time to appropriate parties. Results can be saved in Excel for further calculations.
Conclusion
There are hundreds of features like this that can help streamline productivity and increase productivity within the Microsoft 365 ecosystem. For more information reach out to a GlassWater Technology representative to learn more about the features that cater to you organization.